Society Act Information Request

In February 2020 the Bridge River Valley Community Association Board of Directors took action to address human resource issues with a member that began in September 2019. The BRVCA’s direction taken in this matter was a decision made by the board as a whole and it took into account the board’s legal responsibility under various provincial acts and workplace regulations to protect its staff, volunteers and organization.

The Bridge River Valley Community Association has since received requests from Steve Oakley and Terri Smith, for extensive lists of documents through the BC Registry Services. The BRVCA is working to furnish the requested material in such a way that satisfies all the legal requirements, respects privacy obligations, and provides complete transparency.

The Bridge River Valley Community Association has also sought advice as well as specific direction from the Registrar of Societies. The direction from the Registrar of Societies was to engage a lawyer to provide the needed advice to determine how the privacy of our members and staff (payroll) is affected by providing that information.

The BRVCA Board has given much consideration to the need for transparency and has put together a google drive folder for members to view that contains much of the material that has been requested, what has been left out is the material which is deemed to be sensitive personal and or private information and is under review.

At the link you will find the following documents that form part of the information request for documents through the BC Registry Services:

  • Constitution
  • Bylaws
  • Dir. Sal Demare’s Resignation Letter from BRVCA Board of Directors prior to swearing in as Director, Area A SLRD
  • Minutes of Meetings 2018-2019. As per Society Registrar letter. Any Sec. 56 disclosures are included in minutes as Directors identify the conflict and excuse themselves from the meeting, this is recorded.
  • Financial Statements 2018 – 2019. As per Society Registrar letter.
    Click here to view the documents

Other parts of the information requests were the membership lists including contact information, accounting records from 2014 to 2019. These have not been included until we receive legal advice (as per the Registrar of Societies) regarding privacy issues, and clarification as to how the information may be used (i.e. can it be made public?). The Board of Directors determined the BRVCA will update this post once we have received the legal advice. The BRVCA Board of Directors wants to thank the community for their support and understanding.

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