Membership update – July 2020
A General Membership Meeting was held, via ZOOM, on June 29th. Membership participation was 40% of the total eligible voting members and new by-laws were approved for both organizations. While the new sets of by-laws differ slightly for each organization, the new version is an updated, progressive version with modern and succinct language.
Key features for each organization include:
-A new on-line voting system for directors so all members can be easily included.
-Staggered elections for directors
-Updated criteria for membership:
1. Property ownership or resident
2. Resident for one month minimum
3. Someone with heritage/history here
Along with the by-laws a whole set of new policies were also created to ensure that operations and Annual General Meetings run smoothly and in a fair manner.
With the new staggered elections for the board, the 2020 elections will include the Vice-President position and 4 directors. Due to the Memorandum of Understanding between the Bridge River Valley Community Association and the Bralorne Pioneer Museum there will be a mirror process for the Bralorne Pioneer Museum.
Nominations for Directors
If you are interested in serving on the board of directions, you can email Pat Dahle, Nominations Chair, at firstname.lastname@example.org. Your nomination must be received by: August 28, 2020 11:59 pm
Your term will be for two years. Board policy on expectations of directors will be provided upon acknowledgement of your nomination along with detailed instructions on how to proceed in the campaign period.
Elections can still be by acclamation if there is not a need for an election.
If there is a need for an election, online voting will occur between August 31 12:01 am to September 13 11:59 pm.
The Association is committed to ensuring that all voting members are able to participate in the Election of Directors. To promote active participation in voting measures from Individual members across the province, country, and around the world, the Association uses an electronic voting system that can be accessed from any Internet-enabled device in any location. On request the Association will make available the Association office computer to those that do not have access to one. The Online Voting System is confidential and secure.
All members and organizations that are eligible to Vote, will receive an e-mail link to the Online Voting program.
The announcement of the successful candidates will be announced at the AGM.
Membership Cut Off
As per the bylaws, no memberships related to the Election of Directors or the Annual General Meeting will be accepted after August 30, 11:59 p,
Annual General Meeting
Will be held on September 21, 2020. Due to COVID 19 it will be a ZOOM meeting, no in person. You will need to request a link to the Zoom meeting. The agenda will be as per normal for an AGM. This is a membership meeting and membership status will be verified prior to being admitted.
Minor Painting Jobs
There are a variety of minor painting jobs that are suitable for someone who likes to paint.
They can be done by a volunteer (supplies paid) or a contract.
The current list include (but there are more):
-small washroom with new drywall
-outside door needs sanding and small amount of painting
-small wood sign needs sanding and repainting
-outdoor wooden walkway needs sanding and potentially repaint/stain
Send us an email at email@example.com if you are interested.
Cleaning Opportunity – Museum and Church – Expressions of Interest
Interested parties can submit and email outlining experience and hourly rate. Please submit by Friday, June 26. Send us an email at firstname.lastname@example.org if you are interested.
Also indicated is whether they have Worksafe coverage in which case this can be a contract, if they do not have Worksafe coverage they will need to be an employee of BRVCA.
Church– The first clean will need a thorough dusting/vacuuming in the Church itself with washing of inside windows carefully as per Heritage Guidelines laid out in the Bralorne Church Operational Plan.
-Thorough cleaning of the downstairs, it will likely be pretty “construction” dusty. This was also need to be done to a COVID standard at this time.
-Thereafter once/month – end of July /end of Aug /end of Sept. unless there are bookings at which point it will be COVID strength of
cleaning for floors/washroom/counters in the downstairs but Church remains same as per Heritage Guidelines.
Museum – Window Washing
Wash the 3767 Lillooet Pioneer Rd. (Musseum) windows inside and out.
Wash Window Frames inside and out.
Wash Door Windows Inside and Out.
Museum – Monthly Cleaning June – October
Clean floors, washrooms, work areas to COVID standard (disinfect) (list to be supplied)
Clean exhibit areas using Heritage Guidelines (to be supplied).
The BRVCA Board of Directors met in late May for their quarterly board meeting.
Thanks to the work of our Bylaw Working Group – Benno Chapman, Terri Smith, Debbie Demare, Christine Oliver, Jane Roberts – and the expertise of Carmen Stacey and the facilitation of Sal Demare (started before he got on SLRD), a complete new set of bylaws was presented, reviewed and recommended to the membership. The bylaws and accompanying policies are progressive, modern and fit our community. The bylaws feature staggered board elections, clear timelines for things such as membership cut offs and online voting. The online voting will be a work in progress over time, but we have selected a good system used by other organizations, MEC being one example.
There will be a General Meeting, June 29 at 7 pm for the membership to approve these bylaws. The Bylaws and Policies will be circulated very soon in completed format for their consideration at the General Meeting. The Bralorne Pioneer Museum will be also pursuing a similar procedure based on that board’s direction and following the MOU between the two.
The board also approved an updated and expanded social media policy. This policy will be available for viewing on the BRVCA website soon. Additionally, the board approved in principle a Code of Conduct and Code of Ethics policy which will now be circulated to the membership and committees for comment and input before final approval. At this point most of our Board of Directors has signed this policy as a sign of good faith.
A Winter Burial Policy for the Cemetery was approved to make it absolutely clear how and when a burial between November and March can be done.
The board also reviewed half way through the year variance reports and budgets will be going out shortly to the board and committees to review and update for the 2nd half of the year, particularly given all the changes as a result of COVID 19.
The Board reviewed some of the very positive accomplishments in the organization including the work of the Bear Working Group and the new Bear Conflict Prevention Coordinator, the completion of the dugout at the Bralorne Ball Diamond (BCAC), the obtaining of the Sec. 57 by the Bralorne Recreation Area (BCAC) and their Phase 1 work to come this summer, and so much more.
There have been two recent resignations from the BRVCA Board of Directors, Ralphie Edwards and Steven Patterson. We want to thank them for giving their time and interest to the BRVCA. Jane Roberts was appointed to Vice-President to serve until the AGM in September to fill in the gap left by Sal Demare’s resignation when he was elected to the SLRD.
Thank you to all of our board members for their positive and engaged commitment to the community and this organization. It is appreciated.
BCAC – Bralorne Recreation Area ( Sunshine)
Several Expression of Interest opportunities for work on the recreation area, deadline May 25th: http://brvca.ca/bra-expression-of-interests/
BCAC Meeting – Sunday May 31th 2:00 pm. This will be a Zoom meeting, please e-mail email@example.com for details.
Dr. Humber will be in Gold Bridge on Saturday May 30th. Please call T: 250 256 7505 for an appointment.
Provincial Parks & Rec Sites- open for day use
As of May 15th many parks and rec site are open for day use only by Executive Order until May 31st. Please check the websites for updates on parks and rec sites in our area:
Is your property ready for wildfire season? Taking simple FireSmart actions on your property will reduce the risk of wildfire to your home and neighbourhood and help firefighters to defend your home. Be prepared with information and tips for homeowners here: https://firesmartcanada.ca/homeowners/
This year the BRVCA on-line store is offering bear spray in two sizes, spray holsters and books about the ecology of bears. Get bear smart and stay safe. https://bridgerivervalley.ca/shop/
A subscription to this monthly newsletter is available in print or digital editions, a great way to stay in touch with all the happening in the Bridge River Valley! https://bridgerivervalley.ca/shop/
2020 BRVCA Memberships available on-line. If you haven’t already become a member you can do so here: https://www.cognitoforms.com/BridgeRiverValleyCommunityAssociation/membershipformnov12019tooct312020
BRVCA – COVID 19 response
We are developing a COVID 19 re-opening plan following protocols set out by Worksafe BC and specific museum/heritage guidelines. However, we do not have an opening date as yet for the Community Resource Building, Haylmore Heritage Site or the Bralorne-Pioneer Museum. Staff continue to work remotely and we can be reached by e-mail which is monitored regularly: firstname.lastname@example.org or email@example.com
Requests for Expressions of Interest for possible Bralorne Recreation Area contracts with two maps:
- REOI – BRUSHING AND CLEARING OLD SKI RUN (information map is map of old ski run)
- REOI – QEP SURVEY (information map is Phase One Maps)
- REOI – CSA SURVEY (information map is Phase One Maps)
- REOI – OCCUPANT LICENSCE TO CUT COORDINATOR (information map is Phase One Maps)
- Map of Phase One
- Map of Old Ski Run
Details and contact information is on the individual links.
Hope everyone is doing well, as usual, there is lots going on and many things to keep us all busy. One of the things that seems to need a bit of an update is the Bralorne Sewer project.
I reached out to Director Demare and asked for a quick update that I could distribute. He was good enough to pass on my inquiry to the SLRD, and they responded with the letter below, I feel fortunate that we as the BCAC, were able to get the attention of the SLRD in a timely fashion considering the rather unusual times at hand.
I hope that this is helpful. And I encourage everyone to remain vigilant of the project and process, and at the same time exercise patience and tact in their dealings with the SLRD.
It is my strong preference that in moving forward, we as a community use the BCAC to try and get our messages of concern to the SLRD, just how to do that remains to be discussed, preferably at a BCAC meeting, but I believe that Bralorne will garner more positive attention by having one point of contact with the SLRD. There are of course exceptions to this, but for general inquires, let’s try to use the BCAC.
Please feel free to contact me anytime with your concerns or ideas.
Please also share this with everyone you think might benefit from it.
Below is what I received from the SLRD:
Sal DeMare forwarded your letter to me for comment. I have prepared a statement for you to share with those who pay into the sewer service. I recognize that in your position, you need to be able to respond to constituents who ask for information and that you’d like it to be accurate.
In an earlier email (sent a couple of weeks ago), I asked for patience until the COVID-19 crisis has abated as the SLRD is, as are all other local governments, responding to immediate and urgent matters in unprecedented times as a result of the pandemic. Please also appreciate that with the resignation of the SLRD’s long-time CAO at the end of February due to her relocation to another town, the SLRD has an Interim CAO. Until the appointment of a permanent CAO in the coming months, the SLRD is and will continue to be understaffed. Also, the Director of Environmental Services is new to her role and is in the process of being brought up to speed amidst all the pandemic-related tasks that are on her plate. However, I can advise you that she is actively working on what needs to be done to complete this project.
I hope that this statement will be useful to you in your community.
SLRD STATEMENT ON BRALORNE SEWER PROJECT May 1, 2020. The sewer project has been ongoing for several years and is still not fully complete. For a detailed account of progress, please use the following link to the SLRD website: https://www.slrd.bc.ca/inside-slrd/current-projects-initiatives/bralorne-sewer-upgrade There will be an update posted on this webpage to address next steps, recognizing the impacts of the evolving pandemic on staff priorities.
You’ll recall that the SLRD has gone through the following processes to obtain the elector approval that was required to secure the additional funding required to complete this project:
- The first AAP was related to Bylaw No. 1594, which sought to increase the service area’s maximum annual requisition to $70,000 (to facilitate debt servicing associated with the long-term loan) and also Bylaw No. 1595, which sought authorization for the long-term loan of up to $700,000 to address a funding shortfall (i.e. after the grant). The AAP related to these bylaws failed on November 15, 2018. The subsequent assent voting related to these bylaws failed on January 26, 2019.
- The second AAP was held in relation to Bylaw No. 1614, which sought to increase the maximum annual requisition to $80,250 (to facilitate a short-term loan of up to $300,000). This AAP succeeded on May 21, 2019.
The previous Area A Director was John Courchesne and he held the office from the local government election in the fall of 2018 until September 21st, 2019. At his recommendation, the Board approved funding of $20,000 per year from BC Hydro Payments in lieu of Taxes (PILT) Funds for a period of five years to be applied to reduce parcel taxes (2019-2023). Following Director Courchesne’s resignation and until the by-election in February 2020, the Area A Director was Steven Oakley and in this capacity during this period of time, he was involved in and aware of the budget development process.
The parcel tax amount for 2020 is estimated to be $349.50 (compared with $346.22 in 2019.)
More work will be done in 2020 to complete the project. The SLRD is awaiting the waste discharge permit for the new facility to be issued by the Ministry of Environment. The timing of this is beyond the SLRD’s control and is estimated to take another 4 – 6 weeks, but with COVID-19, the Province’s process may take longer than planned. Once the permit is issued, the SLRD can then commission the facility.
The SLRD will be commencing with the remaining tie-ins to the properties, taking into consideration the challenges of entering homes with current restrictions in place. The Director of Environmental Services is currently looking at how this can be done safely and in compliance with current physical distancing measures.
The short-term loan (of up to $300,000, as referenced above in relation to Bylaw No. 1614, which was approved via the second AAP) will be brought to the Board for consideration in the coming months.
The 2020 budget for the Bralorne sewer service is available as part of the SLRD’s Financial Plan Bylaw No. 1670-2020 and may be viewed at the following link by scrolling down the document until you reach “Exhibit 2800 – Bralorne Sewer”: https://slrd.civicweb.net/document/120794
There have been two public meetings in Bralorne regarding the sewer project. I have made a commitment to conduct a further meeting in Bralorne once the COVID-19 crisis is past, provided physical distancing requirements can be satisfied. Director DeMare and I will attend along with SLRD staff and will answer all of the questions that have been raised. We also look forward to introducing the new Director of Environmental Services to the community.
Chair, Squamish-Lillooet Regional District
Looking for a carpenter to do a small job at Gun Lake, approx 2-3 days of framing work.
Contact Ed Nightingale at firstname.lastname@example.org