Author: brvca

24 Feb Update

Dear BRVCA and Bralorne Pioneer Museum Society Member,

The BRVCA and Bralorne Pioneer Society Board of Directors met on Monday, February 22 for its quarterly meeting.

The BRVCA meeting started out with a huge boost with the announcement, just received that day, that the Bridge River Valley Community Association 
has been funded for $300,000 for the Conservation of the Bralorne Pioneer Mines Office Building and the Adaptive Reuse as a Museum.
The funding source is Community Economic Resiliency Infrastructure Program, the Unique Heritage Infrastructure Stream.  
The financial support of the Province of British Columbia through the Ministry of Forests, Lands, Natural Resource Operations and Rural Development was gratefully acknowledged.
A strategy meeting will go ahead to determine how to approach the funding – if renovations proceed immediately or if we attempt to use this funding to leverage for the additional funding required to do all the conservation work on the building.  Much more information will be put out in public in the coming months.

Susan Medville, the Heritage Consultant who has worked on this project since its inception walked the Board through the Conservation Plan for the building.  
Read here:  https://drive.google.com/file/d/16r7aRDDAsC8RhAHo_kDUftRmtH6v1TPD/view?usp=sharing

A review of this year’s operational budget and last years cost centre performance was undertaken led by Michelle Nortje, the Board Treasurer.

The Bralorne Pioneer Museum Board of Directors reviewed the informal Balance Sheet and Profit and Loss statements as well as the 2021 budget for the Museum. Our financial administrator, Cara Demare, led this part of the discussion.  The Museum fared well considering the COVID 19 situation in 2020.

The BRVCA Board of Directors accepted the 37 new memberships and renewals received between Dec. 2 and Feb. 18.

The board also did an extensive review of their Access to Records Policy and Bylaw Sections.  The Society Act was updated in 2016 and includes many new provisions for inspections of records some of which include a great deal of private information.  The Society Act does make provision for Societies to restrict public access to some of the records including accounting records (general ledgers, bank statements etc) and membership lists as well as other documents.  Based on legal advice stemming from mid-2020 Society Act information requests and a late 2020 claim with the Civil Resolution Tribunal, the board made recommendations to add to their bylaws at an upcoming General or Annual General Meeting as well as circulate a DRAFT Access to Records policy to the various committees for their comments.

The next planned meeting for the BRVCA and BPM will be a quarterly meeting in late May. We want to thank our board members for their committment to the community and their thoughtfulness in their advice and working through everything related to our community and BRVCA and the Museum.

Pat Dahle
President

Summer Student Job

The Bralorne Pioneer Museum has applied for Young Canada Works for a summer position that extends 15 weeks at 30 hours/week.
The position will pay $15/hr or higher depending on experience.  The Museum is in Bralorne BC which is 106 kms. west of Lillooet.
At this time, the funding for the position is yet to be confirmed.

To be eligible for Young Canada Works position:
-you need to be 16 – 30 yrs
-have been a full time high school, college, CEGEP or university student in the semester preceding the YCW work position
-intend to return to full-time studies in the semester following the YCW work assignment
-are willing to commit to the full duration of the YCW work assignment
-be a Canadian Citizen or permanent resident, or have refugee status in Canada and be legally entitled to work in Canada

The Bralorne Pioneer Museum Society has three focus areas, in addition to museum and heritage site tours, that would add substantial value to the career path of a student in museum, heritage or historical studies, with an interest in arts, culture, and tourism. 
These include digital preservation of historical photographs, documentation of collections and archival, and design and development of exhibitions.
The digital preservation of historic photographs involves digitizing up to ‘1,000 catalogued photographs of historical significance
leading to the design and development of a digital exhibition for the purpose of engaging and educating the public of the area’s rich history and heritage through online accessibility.
Documentation of collections and archival is an ongoing activity of any museum. The Bralorne Pioneer Museum Society currently has many uncatalogued historical photographs containing images of community life in Bralorne, Pioneer, Gold Bridge and Minto in the 1930’s to 1970’s including mining, ranching, forestry, tourism, and the development of the Bridge River Power Projects of the ‘l 950’s. 
The student will support this process by scanning the historical images and storing the originals in archival housing. During the process, the student will work to design and develop an on-site structured exhibit for public engagement.
Therefore, the main objectives are to advance the digital preservation project, support ongoing documentation efforts, and empower new talent through creativity of exhibition design and development. 
This experience will not only support the Bralorne Pioneer Museum Society in their efforts, but also advance the student’s studies and make the student more prominent to potential employers.

Please connect with us at worktodo@bridgerivervalley.ca for more information or to provide your resume.

Summer Jobs

Canada Summer Jobs

To be eligible for the Canada Summer Jobs program:

  • be between 15 and 30 years of age at the start of the employment (you do NOT need to be a student)
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

These positions are with the Bridge River Valley Community Association and are subject to funding at this time.

Tourism Recovery Assistant
This student will aid in tourism recovery and will be responsible for the weekly delivery of visitors’ surveys, as well as distribution of tourist information such as maps, bylaw information, directions and general information about accommodations and the area. The student will aid in the design and delivery of community surveys to be used as an important tool in gauging community values and attitudes to visitors and tourism in the Bridge River Valley. Good communication skills will ensure clear messaging of COVID-19 health and safety regulations as the student provides support for recovery and the careful return to special events and celebrations in a rural community, including summer arts and cultural camps for children and families. Other responsibilities include maintaining records of survey counts, ensuring the tourism facilities are clean and safe, and assisting as needed with tourism related activities.
15 weeks, 30 hours per week, wage $15/hr and up dependent on experience.
Heritage Assistant
The student in this position will provide excellent customer service to local and visiting populations. Distribute tourist information such as maps, bylaw information, directions and general information about accommodations and the area. The student will help with heritage and geological interpretation, conduct energy and gold placer mine tours, and engage visitors with gold panning activities. The student will be required to research and interpret information about local heritage sites such as the Gold Bridge Cemetery, Haylmore Heritage Site, Bralorne Church, and the Bralorne Pioneer Museum to create a tour-like session of the historical and heritage attractions available to the public. Provide support to special events and virtual celebrations in a rural community, including Summerfest, Gold Bridge Days, and Canada Day. Other responsibilities include maintaining records of all activities on the site, ensuring the
facility is clean and safe, selling ice cream and other seasonal goodies, as well as liaising and working with local artisans on-site.
15 weeks, 30 hours per week, wage $15/hr and up dependent on experience.

February Member Update

We just wanted to forward along a member update to keep you in the loop of what the Bralorne Pioneer Museum and the Bridge River Valley Community Association is doing.

The Annual Accomplishment Report for the Museum is complete, it is in magazine format, have a read:
https://www.yumpu.com/en/document/view/65250016/bpm-annual-report-2020-final

If you missed BRVCA’s Annual Accomplishment Report it is here:
https://www.yumpu.com/en/document/view/64995147/brvca-annual-report-2020-final

Now is the time to renew your membership if you have not already done so.  Your membership means a lot to us, it encourages us.  And, it also shows ministries and other “official” types that we are an organization that truly represents our community.
Renew here:
https://www.cognitoforms.com/BridgeRiverValleyCommunityAssociation/MembershipFormNov12020ToOct312021

Many of you may be aware we produce a 10 edition per year newsletter called the Mountain Telegraph but did you know we produce it in digital edition as well.  The Mountain Telegraph provides an in-depth look at many different aspects of life in the Valley.

Here is a link to an edition of it:
https://www.yumpu.com/p/AlP13K9JXvrc8Z5g4dIDjEzypbQG0qiB

Here is a link to purchase 10 editions at the very affordable price of $45:

We are all missing prepping for Winterfest and will miss the day even more.  However, we always have things to do and we are currently working on the publishing part of the Norm Gronskei book of his stories, Behind the Gold.  The profit from sales of the book will support the Museum (2/3’s) and the Mountain Telegraph (which he loved) (1/3).  If you would like to know more about this project and make a small donation to the publishing costs see this link:   https://brvca.ca/gronskei/       Thanks very much to the SLRD Select Funds, Dir. Sal Demare for his commitment of $2,200.  We are still about $1,000 shy on publishing so anything you can do to share Norm’s stories with current and future generations will be greatly appreciated.

In January we had our All Financial Meeting.  In that meeting all the treasurers from each committee, our Board Treasurer Michelle Nortje and our Financial Administrator Cara Demare get together and review our financial policy and procedures.  We also “haggle” over shared costs such as bookkeeping, insurance, asset amenity funds and so on. We don’t really haggle but sometimes it’s a good discussion.  We train our treasurers on what the reports we give them mean and also what to look for…like mistakes. 

As many of you know, our office at 104 Haylmore Ave. is still closed.  We were just about to reopen it when the dreaded 2nd wave hit, so it is still closed.  The office is small, with not great ventilation and we want to make sure it is safe for you and for our staff.    Our staff, Jenny and Emilie are working from home and from the office as needed.  They are the epitome of reliability, adaptability, resilience and commitment, and we are so very, very fortunate that they work for all of us!

Our next board meeting is February 22 and we will make sure to send you all a report following that meeting.

Pat Dahle
President

Maintenance Support

The contract will provide a yearly retainer of $2000 and would be for a minimum of 50 hours and up to 70 hours for the year as per the conditions set up below.  This contract will be for a year with retainer being paid in two $1000 lumps.
Payment for additional approved hours will be on the once per month financial day.
Jobs that escalate beyond the retainer duties will be confirmed as such in writing and contractor will provide an estimate prior to completing the work
Rate of pay will be $25 for non-tradesmen related tasks and $50 per hour for tradesmen related tasks for jobs that escalate beyond or are additional to the retainer.
Most jobs and tasks are super flexible as to when they get done. The contract has a wide range of jobs/task ranging from construction to handyman to basic property management.
Sub-Contracting will be permitted or seeking out another employees/contractor for BRVCA is encouraged and recruiting volunteers is also welcome.
-Contractors providing services must maintain current Worksafe coverage and liability insurance.  In circumstances where a contractor does not carry Worksafe coverage or liability insurance, the BRVCA may, depending on the scope and type of service, choose to proceed with a contract under the BRVCA Worksafe BC and Liability Insurance

This is a great side hustle or addition to other tasks. Please submit an expression of interest expected to worktodo@bridgerivervalley.ca or in person at the Community Resource Building.
Please include expected hourly rate, insurance overages and other experience.

Details/Deliverables/Tasks:
General
Assist with developing bidding document for projects
First Right of Refusal of projects within scope of contractor’s expertise
On Call (within reason) when an extra set of hands are needed
On Call (within reason) for small or emergent issues when assistance is required

Community Resource Building 
Modify the schedule for the thermostat as needed to ensure we are not overpaying and don’t freeze and to ensure basement
Temperature stays above zero

Haylmore:
May – put up canvas frame and tent
May –  add water/re-water gold panning trough, add clean sand if needed
Oct – take down canvas frame and tent, ensure stored safely and dryly at the CRB
October – set up mouse and rat traps – monitor 3 times over the winter

Bralorne Pioneer Mines Office
Be on call for emergency/urgent type calls (breaker blows for example)
Basic maintenance for laundry machines, smoke alarms etc.
Church
Ensure water is turned on a stand pile (April 15 ish)(except right now as we have a drainage issue)
Ensure water is turned off and blown out correctly

Cemetery
Replenish basic supplies – river rock, lava ash and keep an eye on landscape cloth
Communicate with SLRD to ensure water is turned off at stand pipe.

Kiosks
Damage patrol
Sand and Restain any areas of graffiti as needed
Once a year clean plexiglass (take off to do both sides), no specific schedule can be
Done as is convenient

Porta Potties
Move porta potties and return as needed (mileage extra)
Report back re cleanliness etc.

Expression of Interest – Facilitator/Workplan Developer – Respect for the Bridge River Valley Program

The BRVCA Board of Directors is looking for a Facilitator and Workplan Developer. The BRVCA Directors approved in principle a Respect for the Bridge River Valley program.  Link:https://drive.google.com/file/d/1BEQTr_UhbF0-e2ox4C6oeXSNhadTdDe7/view?usp=sharing

The timeline is tight as we anticipate an influx of visitors similar to 2020 perhaps greater so we need to try and get some of the action items in place by the late spring. Deliverables include:

  • Facilitate a stakeholder meeting (Online)  (2 -3 hrs) to determine action items, partners for each action item, potential funding source and any suggestion as to costing 
    – Please note BRVCA staff will support sending invitations to the session, setting up online meeting etc.
    – Objective is not to debate the need for these action items but rather to focus on the action
    – Additional ideas may surface and can be added
  • Put together a workplan in as much detail as possible which can be used for advocacy and funding applications. Deliverables include:
  • Complete by February 24, 2021

Please provide an expression of interest with fee and any relevant details/background etc. as soon as possible to bridgerivervalley@gmail.com

Winterfest 2021

With the current Covid 19 restrictions extended to January 8th and the uncertainty about what will happen after that, we have made the difficult decision to cancel Winterfest 2021. We look forward to welcoming everyone to another amazing Winterfest in 2022. Stay safe & healthy!

Director Update

The Bridge River Valley Community Association Board of Directors met on December 7.  The meeting was positive and constructive and filled with good will, good questions and some good laughs.

The Board was so very pleased to approve the addition of a new committee, the Marshall Valley Community Association.  The Marshall Lake group had long had an informal group but needed some official status to undertake a variety of projects and decided that the umbrella model of BRVCA with its shared bookkeeping, insurance and other costs would work the best for them.  They will soon have a web page on the BRVCA website and their Terms of Reference will be linked to it.

Based on the challenges BRVCA has been undergoing since September 2019 with certain parties creating information about the BRVCA finances that is not based on any factual information, the Board of Directors committed $4,200 to do a Review Engagement set of financial statements for the 19/20 year.  The Board will ask the accountant to move as quickly as possible to produce this Review Engagement in order to ensure our members and community understand the BRVCA finances are open and above board.

What is a review engagement?  Most societies in the Bridge River Valley either do not use an accountant to prepare their financial statements or they have their statements prepared to a Notice to Reader level (a basic compilation).  By completing a review engagement of our financial statements, the accountant will perform more analytical tasks and will provide a statement of assurance there are not misstatements in the financial statements. This is not an audit (which might cost BRVCA $10,000) but will provide a moderate level of assurance on the accuracy of our financial statements. In taking this step, our Board is applying good governance by addressing the risk associated by the ongoing inaccurate statements being made in the community.

The BRVCA Board determined after a reasonable analysis that it is impossible to move forward with planning Winterfest in February 2021. There are just too many variables and possible outcomes, related to COVID19 and restrictions, to invest the time and money planning the event. With regret, and with full intent to come back bigger and better in 2021, the board voted to cancel this year’s event.

Finally, the BRVCA board endorsed in principle the development of a Respect in the BRV program.  Last year we all experienced the uptick in visitors sometimes with not good outcomes.  The board will work on a response for the expected greater second wave of similar visitation next year, combining education initiatives for visitors as well as encouraging the use of our businesses in the Valley.  First step is to get a workplan and costing in place in order to get needed funding to implement the program.

We wish everyone a very Merry Christmas and Happy New Year in these difficult times.  It will be different and we hope everyone will find ways to celebrate the joys of the season.

Statement re: Demares

Debbie and Sal Demare have asked us to provide the following information to the community.

It relates to their financial involvement with the Bridge River Valley Community Association and various rumors regarding it.

The basics are as follows:

1. Albi Enterprises, the consulting company they had up until late 2012, has had no payments from BRVCA.

2. Sal Demare has never been on an employment/labor/consulting contract with BRVCA, payouts to him are reimbursements.

3. Debbie Demare has never been on an employment/labor/consulting contract with BRVCA and payouts to her are all reimbursements and some personal loan repayments.

The links are below:

Letter re Debbie: https://drive.google.com/file/d/1RYYxoz0z_A5FZ_h3oCNztxHhlRGg7O5u/view?usp=sharing

Letter re Sal – https://drive.google.com/file/d/1YGki3JaqbadSC87fzvU3B-1mWS11RBoH/view

Sal’s blog post as Regional District Director , scroll to bottom under Personal Concerns: 
https://saldemare.ca/2020/05/24/slrd-area-a-directors-report-may-24-2020/

Bralorne Church Project:  Invoice and Cheque to Sal Demare (materials and travel only, labor was volunteered by Sal)
https://drive.google.com/file/d/1ZX5ob0b_mOyyP4TgQf1UEHP2CzuFoyAC/view?usp=sharing

In order that the community have the facts which are contrary to statements being made in the community, it should be noted that the labor contracts (2) on this portion of the Church Project went to Steve Oakley:

Steve Oakley Payment for Labor/Equipment (1):
https://drive.google.com/file/d/1HXGx8jYHI2Gfr_etybkYIYHsfOIsgifQ/view?usp=sharing
Steve Oakley Payment for Labor/Equipment (2)
https://drive.google.com/file/d/1_nZwzQVKyqi_MH857jAw69ONvH3p0E08/view?usp=sharing

Additionally, we have included the Project Expenses Spreadsheet for the Entire Project which was submitted to NDIT.  We have redacted other contractor’s names for privacy.  Link Here:
https://drive.google.com/file/d/11mOUgnArJ0Jiz-HShS_Fl3k0ambjbm-l/view?usp=sharing
There are no other payments than what is listed here and all reports to NDIT have been verified and final payment to BRVCA made.

It is estimated that Sal Demare volunteered approximately 50 hours scoping out the problem, doing research and talking to previous renovators. During the project Sal worked along side Steve Oakley (paid contractor) as a volunteer and put in another 40 or so volunteer hours. Sal also donated material to the project for example the tiles in the bathroom. Following the project Sal compiled a report on the Church as a volunteer and also met with the Heritage Committee to present his findings. The link to that report is here:  
https://drive.google.com/file/d/1czSE61qDXYrFPDFlHaCLm38Lpd43Fqxu/view?usp=sharing

BRVCA wishes to once again thank Sal for his enormous committment on this project, were it not for him, the Church would not have been fixed. 

Sal and Debbie are very committed to our community and the Bridge River Valley Community Association.

We thank them for their thousands of hours of volunteer service and their financial support in many different ways over the last ten years.

Talisker Info Session